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SECTION C: GENERAL SCHOOL
ADMINISTRATION CB
School Superintendent CBB
Recruitment and Appointment of Superintendent CBC/CBD
Superintendent’s Contract/Compensation & Benefits CBG
Evaluation of the Superintendent CBH
Superintendent’s Termination of Employment CBHA
Superintendent’s Retirement CF
School Building Administration CGC
State and Federal Programs Administration CH
Policy Implementation and Dissemination CHD
Administration in Policy Absence CL
Administrative Reports/School District Annual Report
FILE:
CB Critical SCHOOL SUPERINTENDENT The superintendent of schools shall be the chief
executive officer of the Board of Education and the administrative head of
all divisions and departments of the The superintendent shall be held accountable to the
Board for all aspects of administering to the school district. The executions
of all decisions made by the Board concerning the internal operation of
the school district shall be delegated to the superintendent. The
superintendent shall then be responsible for the delegation of
responsibility and authority for the operation of the various functions of
the district. Adopted: Legal Refs:
§§
168.191,
.201, RSMo. ______________________________________________________________________ For Office Use Only
Page 1 Critical RECRUITMENT AND
APPOINTMENT OF SUPERINTENDENT The Board
of Education is solely responsible for the recruitment, selection and
appointment of the superintendent of schools. The Board will
conduct an active search to find the individual believed most capable of
putting into action the policies of the Board, while it remains cognizant
of the aspirations of the community, and of the professional and support
staff. The
Board may seek the advice and counsel of interested individuals or an
advisory committee. A consultant may be employed to assist
in the selection of a superintendent. However, after a thorough consideration
of qualified applicants, final selection will rest with the
Board. A vote
of the majority of the whole Board will be required for the appointment of
the superintendent. Adopted: Legal
Refs: §§ 162.301, 168.191, .201,
RSMo. Strafford R-VI School District, Strafford,
Missouri ______________________________________________________________________ For Office Use
Only
Page 1
FILE: CBC/CBD Critical SUPERINTENDENT’S
CONTRACT/COMPENSATION AND BENEFITS The Board of Education may employ a superintendent of
schools for a contract not to exceed three years. The
superintendent shall be employed on a twelve (12) -month basis. Employment will be secured through a written
contract, which will state the terms of the appointment, compensation,
vacation time, benefits and other conditions of employment. The
superintendent’s contract shall be reviewed annually, and may be extended
at the discretion of the Board. Adopted: Cross
Refs: CBG, Evaluation of
the Superintendent Legal
Refs: 29 U.S.C. §
633a
§§ 168.191, .201, 432.080, RSMo. Strafford R-VI School District, Strafford,
Missouri ______________________________________________________________________ For Office Use Only
Page 1
FILE: CBG Critical EVALUATION OF
THE SUPERINTENDENT The Board of Education will annually evaluate the
performance of the superintendent according to written standards set by
the Board in consultation with the superintendent. This formal
evaluation will take place prior to any action to renew or extend the
superintendent's contract. The Board may evaluate the superintendent at any
other time throughout the year, in addition to the annual formal
evaluation.
Additional evaluations may be formal or informal. Evaluation Objectives The purpose of the evaluation is to improve
administrative leadership as follows: Ø
Clarify the superintendent's administrative leadership
role. Ø Maintain
a harmonious working relationship between the superintendent and the
Board. Ø Establish
accountability for the school system. Ø
Ensure that Board policies are being administered
effectively. Ø
Provide direction and performance expectations for the
upcoming year. Formal Evaluation Preparation Ø
During July or August, the Board and superintendent will
meet to establish goals for the upcoming year and re-evaluate or confirm
performance expectations created after the last evaluation, if
applicable. Ø
At least once a year, each Board member will complete an
individual rating instrument, providing input for each performance area
and written comments when needed or desired. Ø
The Board president will collect from each Board member his
or her completed I instrument, compile the results and provide a formal
summative evaluation for each area. Ø
The Board will meet and discuss the formal evaluation,
finalize the evaluation for presentation to the superintendent and discuss
preliminary expectations for the upcoming year. ______________________________________________________________________ For Office Use Only: CBG-C.1B
(8/03)
Page 1
FILE: CBG Critical Ø
The Board president will give the formal evaluation to the
superintendent at least three (3) business days prior to the formal
evaluation meeting to provide the superintendent with adequate time to
review the evaluation. The superintendent may respond in
writing if he or she disagrees with any portion of the evaluation. Evaluation Meeting Ø
The Board and the superintendent will meet in closed session
to discuss the formal evaluation. Ø
Shortly after the superintendent's evaluation, the Board, in
consultation with the superintendent, will cooperatively establish
performance expectations for the upcoming year in line with the district's
goals and the superintendent's job description and evaluation. These
expectations will become a part of the Board's evaluation of the
superintendent the following year. Superintendent's Personnel
File The formal evaluation and any written responses by
the superintendent will be maintained in the superintendent's permanent
file in accordance with the state retention manual applicable to
schools. * * * * * * * Note: The reader is encouraged to
review administrative procedures and/or forms for related information in
support of this policy area. Adopted:
April 19, 2004
Legal Refs: §§
168.201,.410, RSMo. Strafford R-VI School District, Strafford,
Missouri ______________________________________________________________________ For Office Use Only: CBG-C.1B
(8/03)
Page 2
FILE: CBH Critical SUPERINTENDENT’S
TERMINATION OF EMPLOYMENT The Board of Education believes that the school
district thrives when it is administered by professionals who have a sense
of security in their positions. Written contracts are legally binding
agreements between the two parties involved. However,
conditions sometimes result in the termination of the superintendent’s
contractual status with the Board. This termination of contractual status
my be as follows: Ø Voluntary -- At any time and
under any conditions upon which both parties, the Board of Education and
the superintendent, agree. These conditions shall be reduced to
writing.
OR Ø
Involuntary – Nonrenewal of contract by the Board, or the
superintendent’s rejection of the Board’s contractual offer upon the
expiration of the terms of the incumbent’s contract. A
superintendent’s contract can be terminated for cause following notice of
charges and a hearing for reasons which would justify termination of a
probationary teacher. Adopted:
September 1992
Cross Refs: CBC/CBD,
Superintendent’s Contract/Compensation and Benefits MSBA - 5/92 Strafford R-VI School District, Strafford,
Missouri ______________________________________________________________________ For Office Use Only
Page 1
FILE: CBHA Critical SUPERINTENDENT’S
RETIREMENT The
Superintendent of schools shall be a participant in the Public School
Retirement System of the State of Missouri, and shall be subject to the
provisions thereof, including employee and Board contributions to the
retirement system at the current rate. Adopted:
Cross Refs: CBC/CBD,
Superintendent’s Contract/Compensation and Benefits Legal Refs: 29 U.S.C. §
633a
P.L. 99-592, Age Discrimination Act of 1967
§§ 169.010 - 140, RSMo. Strafford R-VI School District, Strafford,
Missouri ______________________________________________________________________ For Office Use Only
Page 1
FILE:
CF Critical SCHOOL BUILDING
ADMINISTRATION The Board of Education affirms the rights and
responsibilities of the building principals and directors for the
administration of their various programs and buildings within the broad
scope of the adopted Board policies, rules and regulations. Acting with the approval of the superintendent, each
principal or director will be the chief administrator of his or her
school, and shall be responsible for and have authority over the actions
of students, professional and support staff, visitors, and persons hired
to perform special tasks. Staff members who work in more than one
school will be responsible to the principal or director of the school
during their time in that building. The principal or director is charged with the
supervision and direction of the staff and the students assigned to the
building, as well as with the care of the school facility and its
equipment.
The principal or director will ensure that the Board policies,
rules, and regulations, as well as the directives of the superintendent
and the guidelines for the instructional program are observed. Within the
framework of Board policies and the general rules and regulations
established by the superintendent, the principal or director may implement
and enforce additional regulations as deemed advisable for efficient
operation of the school. Adopted: Legal Refs:
§ 169.201, RSMo. Strafford R-VI School District, Strafford,
Missouri ______________________________________________________________________ For Office Use Only
Page 1
FILE:
CGC Critical STATE AND
FEDERAL PROGRAMS ADMINISTRATION The Strafford R-VI School District, with the approval
of the Board, may operate various specially funded programs that must be
administered in accordance with particular federal and/or state laws,
regulations and other conditions for use of such funds. The Board of
Education, through its approval of such programs and acceptance of funds,
is ultimately responsible for them, even though many of the regulations
governing the programs are established by other governmental
agencies/departments. The superintendent shall be the designated district
official responsible for coordinating funded projects, administering
programs and ensuring that the various departments operating these
programs do so within the guidelines of the particular program. The Board
requests that the administration keep accurate and separate records, as
required by state and federal programs, to enable the district to verify
program compliance and success. In order to ensure that federal funds are used to
provide services that are in addition to the regular services normally
provided for children, the Board directs that the following fiscal
requirements related to the expenditure of regular state and local funds
be met for applicable federal programs: Ø
Current state and local spending will be maintained in those
areas receiving federal programs funding. Ø
Services will be provided with state and local funds in
areas receiving federal funding that are at least comparable to services
provided in areas not receiving federal funding. Ø
Federal funding for applicable programs will be used to
supplement the funds that would be made available from state and local
sources and not to take the place of those funds. * * * * * * * Adopted: Revised
September 24, 1998
Cross Refs: DBD,
Budget Planning Legal Refs:
P.L. 99-272, The Consolidated Omnibus Budget Reconciliation
Act Strafford R-VI School District, Strafford,
Missouri ______________________________________________________________________ For Office Use Only: CGC-C.1E
(4/98)
Page 1
FILE:
CH Critical The policies
adopted by the Board and the procedures and directives developed by the
superintendent to implement policies are designed to achieve an effective
and efficient school system. All Board members, employees, students
and patrons are required to follow the Board of Education's policies and
the district's rules and procedures. The superintendent, administrators and
supervisors of the district are required to implement and enforce Board
policies and administrative procedures. Questions regarding the interpretation
of a policy or procedure will be directed to the superintendent and, if
necessary, to the Board. An essential
job responsibility of the superintendent and administrative staff is to
assist the Board in timely review and revision of Board policies so that
the policies support the best academic practices, address district
concerns and accurately guide the district's operations. The
superintendent is also responsible, with the assistance of the
administrative staff, for developing and implementing administrative
procedures and forms to further carry out the directives in Board
policy. Policies
adopted by the Board and administrative procedures and forms approved by
the superintendent will be included in an official Board policy manual and
administrative procedures and forms manual that will minimally be
maintained at the central office. Once adopted, the superintendent is
directed to inform district staff about the Board policies and
administrative procedures and forms they are expected to use and follow,
including any changes to these documents. Board policies and related documents,
including current versions of district handbooks, will be posted on the
district's website. Current copies of Board policies and
administrative procedures will also be available from the superintendent's
office upon request. Staff, student
and parent/guardian handbooks may also be used for disseminating policies
and procedures to persons directly affected by them. All district
handbooks, directives, guidance or other information disseminated to
parents, students, staff or patrons must accurately reflect, and not
contradict, the current applicable Board policies and administrative
procedures. * * * * * * * Note: The reader is encouraged to
check the index located at the beginning of this section for other
pertinent policies and to review administrative procedures and/or forms
for related information. Adopted: Legal Refs: §§162.208, 171.011, RSMo. Cross Refs: BDDL,
Release of Information BF, School Board Policy Process KB, Public Information Program ______________________________________________________________________ For Office Use Only CH-C.1B
(11/06)
Page 1 Critical HANDBOOKS The Board of Education recognizes the importance of
parent/guardian, staff and student handbooks that accurately convey the
policies, procedures and rules of the district to the individuals affected
by them.
The Board charges the administration with the responsibility for
creating, revising, maintaining and disseminating such handbooks in
accordance with Board policies and administrative procedures. The superintendent is charged with responsibility for
staff handbooks, and building principals are charged with responsibility
for parent/guardian and student handbooks. The superintendent will approve all
handbooks before publication, and all published handbooks will be made
available to the Board. Administrators must ensure that handbooks do not
conflict with the language or intent of policies, regulations or
procedures.
In the event of a discrepancy between handbooks and other written
district materials, Board policies and administrative procedures will take
precedence.
All handbooks shall be reviewed annually and revised if
necessary.
Each handbook will be posted on the district's website in
accordance with law. * * * * * * * Note: The reader is encouraged to check
the index located at the beginning of this section for other pertinent
policies and to review administrative procedures and/or forms for related
information. Adopted:
Revised:
Legal
Refs: § 162.208, RSMo. ______________________________________________________________________ For Office Use Only: CHCA-C.1A (11/06) Page
1
FILE:
CHD Critical ADMINISTRATION
IN POLICY ABSENCE The superintendent shall have the power to implement
action within the school district if an emergency situation should develop
for which the Board has provided no policy guidelines. However, the
superintendent's decision shall be subject to review by the Board at its
next regular meeting. It is the superintendent's duty to
inform the Board of any such action, and of the need for an official
policy statement. Adopted:
Cross Refs:
BF, Board Policy Development
BFB, Preliminary Development of Policies
BFC, Policy Adoption
CB, School Superintendent
CBA, Qualifications and Duties of Superintendent Legal Refs:
§ 168.201, RSMo. Strafford R-VI School District, Strafford,
Missouri ______________________________________________________________________ For Office Use Only
Page 1
FILE: CL Critical ADMINISTRATIVE REPORTS/SCHOOL DISTRICT ANNUAL
REPORT Administrative
District Reports The Board of Education may require reports from the
district administrative staff concerning the conditions, efficiency and
needs of the Strafford R-VI School District. In addition,
a detailed report may be requested of the superintendent, annually, as the
Board evaluates the effectiveness with which individual schools are
achieving the educational purposes of the school district. Administrative Reports for the Missouri Department of
Elementary and Secondary Education School district officials shall submit to the
Missouri Department of Elementary and Secondary Education all records and
reports as required by law and/or by regulations of the Missouri State
Board of Education. The Application for Classification and
the Annual Report shall be completed and submitted in accordance with
department regulations. The superintendent of schools shall be responsible
for seeing that all records and reports are properly kept and submitted to
the appropriate sources, and shall be guided by all legal requirements
pertaining thereto. * * * * * * * Adopted:
March 18, 1999
Cross Refs: CB,
School Superintendent CGC, State and Federal Programs Administration DI, Fiscal Accounting and Reporting/Accounting
System Legal Refs: §165.111,
RSMo. Strafford R-VI School District, Strafford,
Missouri |
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