SECTION E:  SUPPORT SERVICES

FILE:  EBAB

Basic

 

 

HAZARDOUS MATERIALS

 

To promote the health and safety of the students, staff and patrons of the district, and to ensure the environment is reasonably protected from hazardous materials, the Board of Education of the Strafford R-VI School District directs the administration under the guidance of the superintendent to develop procedures which address the purchase, storage, handling, transportation and disposal of hazardous materials for all school facilities and operations of the district.  Emergency response actions and evacuation plans will also be coordinated with the procedures.

 

Hazardous materials shall be defined as any substance specifically designated as such by state or federal law, or any other substance or mixture of substances which may be explosive, ignitable, corrosive, reactive and/or toxic.

 

The procedures developed by the administration shall comply with all local, state and federal laws and regulations which pertain to the proper management of hazardous materials.  The superintendent or designee is responsible for identifying any substances which may be hazardous, and ensuring such substances are properly disposed in a state-approved facility or landfill.

 

When necessary, the district shall contact the U.S. Environmental Protection Agency (EPA) and/or the Waste Management Program of the Missouri Department of Natural Resources in order to obtain relevant information regarding hazardous waste management.

 

District personnel will be encouraged to make less dangerous substitutions for hazardous substances to the extent possible and to minimize quantities of such substances generated by the school district.  In addition, district employees shall follow the procedures developed by the administration and shall take the necessary precautions recommended by manufacturers' warnings when handling or transporting hazardous materials.

 

Asbestos

 

The district shall survey and assess the exposure of friable asbestos in all buildings.  This report shall be filed with appropriate state agencies, and will be available for public review in the superintendent's office.  The district shall take all steps necessary to comply with the Asbestos Hazard Emergency Response Act, as described in regulations of the EPA.

 

Lead Contamination Inspection

 

The district shall monitor the periodic collection of drinking water samples from all sources in the district by the Missouri Department of Health, and shall review the results from the EPA-certified laboratory that performs the tests, when the results become available.

 

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The Board shall assist the Department of Health in any way necessary to assure that any testing program mandated by law is completed within the time frame allowed, and will act immediately to secure funding for the repair of drinking water sources that do not meet federal standards, or for the disconnection of the sources.  Pipes that contain lead soldering shall be repaired using a non-lead solder, and water coolers that are found to contain lead in the lining of their tanks will be repaired or replaced.  The Board shall encourage continued periodic inspections of district drinking water sources constructed before 1987.

 

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Adopted:          October 19, 2000             

 

Legal Refs:       §§ 640.120, 643.225 et seq., RSMo.

10 CSR 10-6.240, 60-15

The Asbestos Hazard Emergency Response Act of 1986, 20 USC §§ 4011 et seq.

Asbestos School Hazard Abatement Reauthorization Act, 15 USC §§ 2641 et seq.

40 C.F.R. Part 763

 

Strafford R-VI School District, Strafford, Missouri

 

 

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For Office Use Only:  EBAB-C.1B (3/00)                    Page 2

FILE:  EBAC

Critical

 

 

INTEGRATED PEST MANAGEMENT

 

Recognizing the potential impact of both chemicals and pests on health and the environment, the Board of Education of the Strafford R-VI School District requires that all district property and facilities utilize a system of integrated pest management (IPM) for controlling insects, rodents, weeds and other pests.  Integrated pest management is the use of a variety of methods for effective pest control while minimizing pesticide use.

 

Definitions

 

Biological Controls -- Use of a pest’s natural enemies to control pest population.  Conservation and augmentation are the biological control strategies most commonly used by school districts.  Conservation simply preserves the natural biological controls already present.  Augmentation means increasing the number of biological controls in a particular area.

 

Chemical Controls -- Pheromones; insect growth regulators; repellants; dusts, soaps and oils; synthetic or botanical insecticides, fungicides and other similar substances.  For the purposes of this policy, chemical controls do not include the application of germ killers, disinfectants, sanitizing agents, water purifiers, swimming pool chemicals or self-applied personal insect repellants.

 

Integrated Pest Management (IPM) -- The use of a variety of methods for effective pest control while minimizing pesticide use.

 

Pest -- Includes, but is not limited to: weeds, insects, arachnids, rodents, reptiles, birds and other animals other than those used in classroom instruction.

 

Pest Tolerance Level -- The level of pests deemed tolerable before action will be taken.

 

IPM Components

 

The superintendent will work with representatives of school food services, facilities management, maintenance services, building administrators and a school nurse to develop procedures for implementation of this policy.  These procedures must include:

 

1.         A method for monitoring the types and numbers of pests present on district property.

2.         A method for accurately identifying the pests to be controlled.

3.         An acceptable pest tolerance level (i.e., the level of pests deemed tolerable).

 

 

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FILE:  EBAC

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4.         A list of acceptable pest control tactics to be applied in this order:

            Ø         No action

Ø                 Erection of physical barriers

Ø                 Alterations to current practices that contribute to pest problems

Ø                 Application of exterior biological controls

Ø                 Chemical controls beginning with the least toxic pesticides appropriate

5.         Methods for educating students, parents and staff about pest prevention.

 

Notice of Treatment

 

All chemical treatment will be conducted at a time when buildings are unoccupied, other than the individuals conducting the treatment.  Notice of chemical treatment must be posted in buildings where the treatment is scheduled.

 

Each notice will include the name of the active ingredients, the locations of the application, date of the application, approximate time and length of the application, the safe re-entry time or date and the name of the person to contact for additional information.

 

Prohibitions and Requirements

 

No form of chemical pest management may be applied on district property unless the application is performed by a licensed individual who has prior approval in accordance with this policy and appropriate procedures.  The district will only use or contract with companies that use appropriately certified individuals for pesticide application.  No individual may disperse any type of pest control device without authority from the superintendent or designee.  For the purposes of this policy, chemical pest management does not include the application of germ killers, disinfectants, sanitizing agents, water purifiers, swimming pool chemicals or self-applied personal insect repellants.

 

The district will purchase pesticides in limited amounts calculated to meet the district’s needs for no more than one (1) year.  The school nurse will be provided a copy of the Material Safety Data Sheet (MSDS) for each pesticide used.

 

Complaint Resolution

 

Complaints and concerns about the district’s pest management program should be directed to the superintendent.

 

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FILE:  EBAC

Critical

 

 

Note:   The reader is encouraged to check the index located at the beginning of this section for other pertinent policies and to review administrative procedures and/or forms for related information.

 

Adopted:         April 20, 2006                               

 

Revised:         

 

            Legal Refs:       Missouri Pesticide Use Act, §§ 281.040 - .115, RSMo.

2 C.S.R. 70-25.010 - .120

 

Strafford R-VI School District, Strafford, Missouri

 

 

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FILE:  EBB

Critical

 

 

COMMUNICABLE DISEASES

 

The Strafford R-VI School District School Board recognizes its responsibility to protect the health of students and employees from the risks posed by communicable diseases.  The Board also has a responsibility to protect individual privacy, educate all students regardless of medical condition and treat students and employees in a nondiscriminatory manner.

 

Immunization

 

In accordance with law, students cannot attend school without providing satisfactory evidence of immunization, unless they are exempted from immunization.

 

Universal Precautions

 

The district requires all staff to routinely employ universal precautions to prevent exposure to disease-causing organisms.  The district will provide the necessary equipment and supplies to implement universal precautions.

 

Categories of Potential Risk

 

Students or employees with communicable diseases that pose a risk of transmission in school or at school activities (such as, but not limited to, chicken pox, influenza and conjunctivitis) will be managed as required by law and in accordance with guidelines provided by the Department of Health and Senior Services (DHSS) and local county or city health departments.  Such management may include, but is not limited to, exclusion from school or reassignment as needed for the health and safety of students and staff.

 

Students or employees infected with chronic communicable diseases that do not pose a risk of transmission in school or at school activities (such as, but not limited to, hepatitis B virus or HIV) shall be allowed to attend school or continue to work without any restrictions based solely on the infection.  The district will not require any medical evaluations or tests for such diseases.

 

Exceptional Situations

 

There are certain specific types of conditions, such as frequent bleeding episodes or uncoverable, oozing, skin lesions that could potentially be associated with transmission of both bloodborne and nonbloodborne pathogens.  In the case of students, certain types of behaviors, such as biting or scratching, may also be associated with transmission of pathogens.

 

 

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Students who exhibit such behaviors or conditions may be educated in an alternative educational setting or, if appropriate, disciplined in accordance with the discipline code.  In the case of a student with a disability, the Individualized Education Program (IEP) team or 504 team will make any change of placement decisions.

 

Employees who exhibit such conditions will not be allowed to work until the condition is resolved or appropriately controlled in a way that minimizes exposure.

 

Confidentiality

 

The superintendent or designee shall ensure that confidential student and employee information is protected in accordance with law.  Medical information about an individual, including an individual with HIV, will only be shared with district employees who have a reasonable need to know the identity of the individual in order to provide proper health care or educational services.  Examples of people who may need to know a student's medical information are the school nurse and the IEP or 504 team if applicable.  An example of an individual who may need to know an employee's medical information is the employee's immediate supervisor, if accommodations are necessary.

 

All medical records will be maintained in accordance with law and Board policy.  Breach of confidentiality may result in disciplinary action, including termination.

 

Reporting and Disease Outbreak Control

 

Reporting and disease outbreak control measures will be implemented in accordance with state and local law, DHSS rules governing the control of communicable diseases and other diseases dangerous to public health, and any applicable rules distributed by the appropriate county or city health department.

 

Notification

 

Missouri state law provides that superintendents who supply a copy of this policy, adopted by the district Board of Education, to DHSS shall be entitled to confidential notice of the identity of any district student reported to DHSS as HIV-infected and known to be enrolled in the district.  Missouri law also requires the parent or guardian to provide such notice to the superintendent.

 

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Note:   The reader is encouraged to check the index located at the beginning of this section for other pertinent policies and to review administrative procedures and/or forms for related information.

 

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FILE:  EBB

Critical

 

 

Adopted:          April 20, 2006

 

Revised:          

 

Cross Refs:       GBE, Staff Health and Safety

JHC, Student Health Services and Requirements

JHCD, Administration of Medications to Students

 

             Legal Refs:      §§ 167.181, .183, .191, 191.650 - .695, 210.003, RSMo.

19 C.S.R. 20-20.010 - .060, 20-28.010

Individuals with Disabilities Education Act, 20 U.S.C. §§ 1400 - 1487

The Rehabilitation Act of 1973, Section 504, 29 U.S.C. § 794

Americans with Disabilities Act, 42 U.S.C. §§ 12101 - 12213

 

Strafford R-VI School District, Strafford, Missouri

 

 

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FILE:  EBC

Critical

 

 

EMERGENCY PLANS/SAFETY DRILLS

(Districts Not Required to Hold Earthquake Drills)

 

The superintendent or designee has the responsibility for developing and maintaining the district's emergency preparedness plans and emergency drill schedules.  The district will supply the schools with safety equipment and train staff on emergency preparedness and violence prevention.

 

Operational guidelines and policies will be closed to the public when they are developed, adopted or maintained by the district in its capacity as an entity responsible for law enforcement, public safety, first response or public health for use in responding to or preventing any critical incident that is or appears to be terrorist in nature and that has the potential to endanger individual or public safety or health.  Public interest in nondisclosure outweighs the public interest in disclosure because disclosure would impair the district's ability to protect the safety or health of persons.

 

Emergency Drills

 

Emergency preparedness drills (fire, severe weather, tornado, bus evacuation, bomb threat,  lockdown, shelter-in-place and evacuation) will be developed by the superintendent or designee in cooperation with the building principals.  A sufficient number of drills will be conducted in each building to give instruction and practice in proper actions by staff and students.  Emergency exiting procedures will be posted near the door in each instructional area.  Instruction in fire drills shall be given early in the school year, and drills shall be held regularly throughout the year.

 

The decision to call for and execute drills will be the responsibility of the superintendent and/or the building principal.  The district will cooperate and coordinate drills with other community agencies such as the fire department, law enforcement officials, emergency medical services and local emergency planning committees.

 

District Emergency Plans

 

It shall be the responsibility of the building principal, in cooperation with the appropriate emergency preparedness officials, to determine shelter areas in the school building or outside that are best suited for the protection of students from severe storms, tornadoes or other emergencies, as well as determine the safest routes to reach those areas.  In addition, the district will work with emergency preparedness officials to address off-site emergencies that may occur, such as accidents involving school transportation or emergencies on field trips.

 

 

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Adopted: 

 

Revised:                 February 16, 2005

 

Cross Refs:            IC, School Calendar/Year/Day

 

Legal Refs:            §§ 160.480, 320.010, 610.021, RSMo.

                             5 C.S.R. 30 - 261.010

 

Strafford R-VI School District, Strafford, Missouri

 

 

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For Office Use Only:  EBC-C.1D (12/04)                    Page 2

FILE:  EBCA

Basic

 

 

CRISIS INTERVENTION PLAN

 

The Strafford R-VI School District has a crisis intervention plan to help school district administrators and faculty deal effectively with crises that could interfere with the normal daily operation of school.  This plan outlines and describes the district's guidelines for responding to most crises.  All staff members with a need to know will be provided in-service training concerning these guidelines.  Specific information regarding the crisis intervention plan is available to concerned parties upon request in the central and building offices.

 

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Note:   The reader is encouraged to review administrative procedures and/or forms for related information in support of this policy area.

 

 

Adopted:           October 18, 2001             

 

Cross Refs:       MO Safe Schools & Safe Communities Consortium - Unified Emergency Contingency Plans for Schools

 

Strafford R-VI School District, Strafford, Missouri

 

 

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For Office Use Only:  EBCA-C.1A (8/01)                    Page 1

FILE:  ECA

Critical

 

 

BUILDING AND GROUNDS SECURITY

 

The patrons of the school district have provided the district with facilities for the education of their youth through the support of their tax dollars.  It is the responsibility of the Board of Education, administration, professional and support staff members, and students to see that these facilities are cared for, used properly and treated with respect.  The superintendent, with the counsel of the administrative staff, will establish procedures for the proper use of school facilities to guard against damage or loss of school property by theft, vandalism or misuse.  These procedures will include preventive measures as well as clear steps to follow when school property has been taken or damaged.

 

The superintendent and the administrative staff will see that all professional and support staff know and respond to the proper procedures for the use and care of school property and report correctly when property has been taken or damaged.

 

Access to school buildings and grounds outside regular school hours will be granted only to authorized personnel.  An adequate key control system shall be established that will prevent the potential entrance of unauthorized persons.

 

All records of existing or proposed security systems and structural plans for property owned or leased by the district will be considered closed to the extent that disclosure would threaten public safety, as allowed by law.  The public interest in nondisclosure outweighs the public interest in disclosure because  the disclosure of these records would impair the district's ability to protect the security or safety of persons or real property.

 

When special events or activities are scheduled, the principal may request permission from the superintendent to employ special law enforcement services to give extra help in protecting school property.

 

Firearms and Other Weapons

 

No person shall carry a firearm, a concealed weapon or any other weapon readily capable of lethal use into any school, onto any school transportation or onto the premises of any function or activity sponsored or sanctioned by the district, except for authorized law enforcement officials. Adults and students may possess weapons on school property for the limited purpose of facilitating or participating in a school-sanctioned firearm-related event, as long as the weapons are not concealed and the weapons are not carried onto school transportation or onto the premises of any other school or school-sponsored activity.  School officials are prohibited from authorizing any person to bring weapons on school property or to school activities, including concealed weapons, beyond the exceptions state in this policy.

 

 

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