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SECTION F: FACILITIES
DEVELOPMENT FB
Facilities Planning FC
School Closings, Consolidations And Reorganizations FEB
Selection of Architectural/Engineering And/Or Land Surveying
Services FEC
Selection Of Construction Management Services FF
Facility
Names
FILE: FB Critical FACILITIES
PLANNING The Board of Education will
make the necessary provisions to carry out the goals and objectives of the
school district through careful facilities planning. The Board shall periodically
review the long-range school facilities plan. This review will provide guidance
for capital outlay expenditures and will ensure that the school district
has well-planned school buildings at proper locations when needed and at
reasonable costs. The
superintendent shall report to the Board annually the status of facilities
needed, based on enrollment projections and other factors. Enrollment projections shall cover
five (5) years and include current registration figures, community
population trends, local birth rates and a review of proposed land
development in the community, including residential construction
rates. The Board or superintendent
will generally initiate facility planning; however, the Board and
superintendent will consider suggestions from staff or patrons. Principals, staff and patrons
shall be consulted during the planning stage through final layout. The superintendent will present a
detailed summary of this consultation to the Board prior to the approval
of any building plan. The
summary will include recommendations based on activities that will take
place in the building; organization of instruction and curriculum to be
housed in the building; specific architectural characteristics desired;
equipment required; the spatial relationship to other district facilities;
and other pertinent factors.
Building plans for new construction or major structural renovation
will be designed in accordance with seismic design standards if required
by law and will comply with access requirements for persons with
disabilities as required by law. The district may acquire real
property necessary for facility improvement or expansion through eminent
domain only in accordance with law.
The district will provide for the relocation of any persons
displaced by the acquisition of property through eminent domain as
required by and in accordance with law.
* * * * * * * Note: The reader is
encouraged to check the index located at the beginning of this section for
other pertinent policies and to review administrative procedures and/or
forms for related information. Adopted:
Revised:
Legal Refs:
§§ 8.610 - .655, 319.200, 523.205, RSMo. Chapters 177, 523,
RSMo. The Rehabilitation Act of
1973, Section 504, 29 U.S.C. ' 794 Americans with Disabilities
Act, 42 U.S.C. 12101 – 12213 ______________________________________________________________________ For Office Use Only: FB-C.1F (11/06)
Page 1
FILE: FC Critical
SCHOOL CLOSINGS, CONSOLIDATIONS AND REORGANIZATIONS The Board may permanently or
temporarily close, consolidate or reorganize a school for any reason
including, but not limited to: 1.
Efficiency B Enrollment has declined or
the space available at a school or schools in close proximity is not being
used in the most efficient and cost-effective
manner. 2.
Physical condition of building B The physical condition of the
school building makes continued operation of the site cost-prohibitive or
continued occupancy of the site unsafe or
impractical. 3.
Alternative use of school facilities B The Board may close a school
to use its facilities for other programmatic/educational purposes, for
support services, to open a new school or to expand an existing
school. 4.
Change in educational focus B The Board may determine that
a school closure, consolidation or reorganization is necessary to address
the educational needs of students such as by implementing new curricula or
instructional programs. Process for School
Closings, Consolidations and Reorganizations Before any facility is
permanently closed, the Board will convene a hearing, or a series of
hearings if appropriate, to elicit public comment regarding the proposed
action. The superintendent or
designee will develop procedures for the conduct of the public
hearings. Before any school
closing, consolidation or reorganization is proposed, the superintendents
staff shall prepare an impact analysis setting
forth: 1.
Possible alternatives to the proposed action, including maintenance
of the status quo. 2.
The projected impact that each alternative would have on each
school affected by such action. 3.
Enrollment data for the current school year and three-year
enrollment projections for all schools affected by the proposed
action. After approval by the Board,
the superintendent shall be responsible for the orderly closing,
consolidation or reorganization of the school. ______________________________________________________________________ For Office Use
Only: FC-C.1A (12/07)
Page
1 FILE: FC Critical Reassignment of
Students from Closed, Consolidated or Reorganized
Schools When a school is permanently
closed, the students will be reassigned to a school or schools with
available space that can meet their educational needs. If a school closing requires that
the attendance boundaries of any school receiving students be redrawn,
they shall be redrawn in a manner that facilitates equitable and
appropriate reassignment.
Physical proximity to the school will also be considered. Students may apply for enrollment
at a school or schools other than the school to which they are reassigned
in accordance with Board policy and subject to space availability and the
admissions criteria of such school(s). Reassignment of
Employees Assigned to Closed, Consolidated or Reorganized
Schools Teachers, administrators and
other employees at schools permanently closed, consolidated or reorganized
pursuant to this policy shall be reassigned by the superintendent in
accordance with Board policy and law. If the closing, consolidation or
reorganization requires the district to eliminate positions, those
positions will be eliminated in accordance with Board policy and
law. Planning Commission
Submission The district will submit any
building closing proposal to the planning commission that has adopted a
city plan pursuant to Missouri law.
If the commission does not approve the districts proposal, the
Board will meet to consider an override of the commissions
decision.
* * * * * * * Note: The reader is
encouraged to check the index located at the beginning of this
section for other pertinent policies and to review administrative
procedures and/or forms for related information. Adopted:
May 15, 2008 Revised:
Cross Refs: DN,
Surplus School property GCI, Professional Staff Assignments and Transfers GCPA, Reduction in Professional Staff Work Force GDI, Support Staff Assignments and Transfers GDPD, Nonrenewal, Suspension and Termination of
Support Staff Members JCB, Intradistrict Transfers ______________________________________________________________________ For Office Use Only: FC-C.1A (12/07) Page 2 FILE: FC Critical MSIP Refs:
8.10 Legal Refs:
'' 89.300 -
.491, 168.124, 177.073, .091, RSMo. School
Dist. of Springfield R-12 v. City of Springfield, 174
S.W.3d 653 (Mo. Ct. App. S.D. 2005) Strafford R-VI School District, Strafford,
Missouri ______________________________________________________________________ For Office Use Only: FC-C.1A (12/07)
Page 3 Critical SELECTION OF
ARCHITECTURAL/ENGINEERING AND/OR LAND SURVEYING SERVICES The
Board may select qualified firm(s) and negotiate contract(s) for
architectural, engineering and land surveying services for the various
building projects in the school district. Selection shall be made on the basis of
demonstrated competence and qualifications for the types of services
specified by the district at fair and reasonable prices. In
selecting such firm(s), the following criteria will be
considered: Ø Training,
specialized experience and technical competence, including that of
partners and associates, demonstrated either with the district or
elsewhere with respect to the type of services desired by the
Board. Ø Planning
ability, efficiency and promptness of the firm(s), including the capacity
and capability of the firm(s) to perform the tasks requested, as well as
any specialized services, within the time limitations established for the
completion of the project. Ø
Demonstrated educational specifications writing, to include
accuracy and sufficiency of detail. Ø
Inspection of job effectiveness, to include an analysis of the past
record of performance of the firm(s) with respect to control of costs,
quality of work, design, appearance, utility and the ability to meet time
schedules. Ø
Proximity to and familiarity with the geographical area in which
the project shall be located. When
considering the need for architectural, engineering and/or land surveying
services, the Board or designee shall prepare a written description of the
services desired by the district. Interested firms may be requested to
submit statements of their qualifications and performance data with
respect to the above criteria and also to submit a fee schedule. The Board or
designee shall analyze the data received and list the top three (3)
qualified firms. The Board shall select the firm(s)
considered best qualified and capable of performing the desired services
and shall negotiate a contract. Should the Board be unable to negotiate
a contract with the firm(s) first selected, the Board may negotiate a
contract with another firm from the list, or may direct the superintendent
to seek additional statements of qualifications from other firm(s) and
then submit a new list of qualified firms. * * * * * * * Note: The reader is encouraged to
review administrative procedures and/or forms for related information in
support of this policy area. Adopted:
October 18, 2001
Legal
Refs: §§ 8.285
- .291, 327.091, .181, .272, RSMo. Strafford R-VI School District,
Strafford, Missouri ______________________________________________________________________ For Office Use Only: FEB-C.1C (8/01)
Page 1
FILE: FEC Critical
SELECTION OF CONSTRUCTION MANAGEMENT
SERVICES The Board may, at its discretion and in accordance
with law, contract for construction management services when planning,
designing, constructing, improving, altering or repairing a building or
structure. Construction management services are those as defined
in state law.
A Aconstruction manager@ is
defined as any person providing construction management services. Selection The Board will advertise and solicit proposals in the
following manner: 1.
Construction management services for projects expected to cost no
more than $500,000 will be selected in the same manner in which architects
are selected, except the Board will consider all submitted proposals even
if the submission was not solicited. 2.
If the total anticipated cost of the project exceeds $500,000, the
Board will request and solicit proposals by advertising for ten (10) days
in one (1) newspaper of general circulation in the county where the work
is located. 3.
If the anticipated project cost exceeds $1,500,000, proposals will
be solicited by advertising for ten (10) days in two (2) daily newspapers
in the state that have a daily circulation of not less than 50,000, in
addition to the advertisement in the newspaper in the county where the
work will be done. 4.
The Board will not prequalify construction managers nor limit the
number of proposals accepted but will accept all proposals that are in
accordance with the advertised terms. Selection of a construction manager will be based
on: 1.
Fees for overhead and profit. 2.
Reimbursable costs. 3.
Qualifications. 4.
Demonstration of ability to perform comparable projects. 5.
Demonstration of good-faith efforts to comply with federal, state
and local affirmative action requirements. ______________________________________________________________________ For Office Use Only: FEC-C.1A (12/07)
Page 1 FILE: FEC Critical 6.
References from prior clients. 7.
Financial strength. 8.
Qualifications of the in-house personnel who will manage the
project. 9.
Demonstration of successful management systems used for estimating,
scheduling and cost controls. The Board may negotiate a contract for services with
any construction manager selected. If the Board is unable to negotiate a
contract at a fair and reasonable price, as determined by the Board, the
Board may revise the proposal and advertise again. The Board will not award the contract for
construction management services if the construction manager or a firm
that controls, is controlled by, or shares common ownership or control
with the construction manager: 1.
Guarantees, warrants or otherwise assumes financial responsibility
for the work of others on the project. 2.
Provides the public owner with a maximum price for the work of
others on the project. 3.
Furnishes or guarantees a performance or payment bond for other
contractors on the project. Upon being awarded a construction management
contract, the construction manager will: 1.
Furnish his or her skill and judgment in cooperation with and
reliance on the project architect or engineer. 2.
Furnish business administration, management of the construction
process and other specified services in an expeditious and economical
manner consistent with the best interests of the school district. 3.
Perform basic services for reimbursement as provided in the
construction services management contract. Bids Actual construction work on the project will be
awarded by competitive bids submitted to the school district in accordance
with law.
Successful bidders must satisfy the same legal requirements as a
contractor, including the obligation to provide payment and performance
bonds to the district and meet the obligations pertaining to prevailing
wage. In
addition, all nonresident employers must meet the bonding and registration
requirements of law. ______________________________________________________________________ For Office Use Only: FEC-C.1A (12/07)
Page 2 FILE: FEC Critical The construction manager will not bid on or perform
any of the actual construction on a project where he or she is serving as
the construction manager nor will any company that controls, is controlled
by or shares common ownership with the construction manager.
* * * * * * * Note: The reader is
encouraged to check the index located at the beginning of this
section for other pertinent policies and to review administrative
procedures and/or forms for related information. Adopted:
May 15, 2008 Revised:
Legal Refs:
'' 8.675 -
.687, 177.086, RSMo. Strafford R-VI School District, Strafford,
Missouri ______________________________________________________________________ For Office Use Only: FEC-C.1A (12/07)
Page 3 Critical CONSTRUCTION
CONTRACTS BIDDING AND AWARDS All facilities construction projects that exceed an
expenditure of $15,000 shall be advertised and competitive bids solicited,
according to state law, only after the plans and specifications have been
approved by the Board of Education. In order to protect the Board of
Education, each bidder may be required to submit with his or her bid a
bidder's bond in an amount determined by the estimated cost of the
project. The construction contract shall be awarded to the
lowest responsible bidder whose bid is in accordance with the
Board-approved plans and specifications and who has provided the required
security.
However, the Board reserves the right to waive minor technical
defects in a bid, or reject any or all bids, or any part of any bid. No bid for
the construction, alteration or repair of any building shall be accepted
if it does not conform to the Board-approved plans and specifications. If the project is considered a public works project
estimated to exceed $25,000, the contractor will be required to furnish a
performance bond in accordance with law. No contractor shall be required to
submit a bond from a particular insurance or surety company. Lien waivers
shall be provided by the contractor and his or her subcontractors and
suppliers. All pay requests by the contractor shall be approved
by the architect prior to submission to the Board of Education for
payment. Bid specifications and/or contracts for all public
works shall include the required provisions concerning prevailing wages
pursuant to the rules of the Division of Labor Standards of the Missouri
Department of Labor and Industrial Relations and will comply with state
law. * * * * * * * Note: The reader is encouraged to
review administrative procedures and/or forms for related information in
support of this policy area. Adopted:
April 19, 2004
Cross Refs: BBFA,
Board Member Conflict of Interest and Financial Disclosure DJC, Bidding Requirements DJF, Purchasing DK, Payment Procedures Legal
Refs: §§
34.057, .059, 67.150, 107.170, 177.086, 290.210 - .340, .550 - .580, 432.070,
.080, 493.010 - .140, Strafford R-VI School District,
Strafford, Missouri ______________________________________________________________________ For Office Use Only: FEF-C.1F (12/03)
Page 1
FILE: FF Basic
FACILITY NAMES New Facilities When any new facility is acquired or constructed, the
Board will appoint a committee consisting of community members, students
and staff to recommend appropriate names for the new facility. If possible,
staff members who serve on the committee will include those slated to work
in the new facility. The committee will recommend two (2) or
three (3) possible names to the Board for consideration, and the names
will be included in the minutes. Activities of the committee are
governed by the Missouri Sunshine Law. The Board of Education will make the
final decision on the name of any district facility. The committee will give preference to names of local
individuals and individuals who are associated with the intended use of
the new facility. Special consideration will be given to
those names that have special significance to students, staff or the
community. Existing Facilities and
Additions Once a building or facility has been named, that name
will remain with the building or facility unless changed by the
Board.
Names will be changed using the same process outlined above. Names may be
changed when a specific program or theme the facility was named for
changes, when the current name no longer supports the objectives of the
facility, or due to additions or renovations to an existing facility. Naming Rights The Board of Education may, when it is in the best
interest of the district to do so, contract to sell or lease naming rights
to any district-owned property to an entity or organization whose stated
purpose is consistent with the educational mission of the district and
whose activities are not contrary to that mission. Plaques The Board may have plaques installed on new
construction projects or renovations to existing facilities reflecting the
name of the facility; the names of the Board members in office at the time
the project was approved; the name of the superintendent serving at the
time the project was approved; and the names of the architect, general
contractor and others as determined by the Board. The plaque
will also include the date the project was completed.
* * * * * * * ______________________________________________________________________ For Office Use Only: FF-C.1A (12/07)
Page 1 FILE: FF Basic Note: The reader is
encouraged to check the index located at the beginning of this
section for other pertinent policies and to review administrative
procedures and/or forms for related information. |