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SECTION K: SCHOOL - COMMUNITY
RELATIONS KB
Public Information Program KBA
Public’s Right To Know KC
Community Involvement In Decision Making KDA
Custodial and Noncustodial Parents
KG
Community Use Of School Facilities KH
Public Gifts To The School KI
Public Solicitations/Advertising In District
Facilities KK
Visitors to District
Property/Events KL
Public Complaints KLB
Public Complaints About The Curriculum And Instructional or Media
Materials
KNAJ
Relations With Law Enforcement Authorities
FILE: KB
Critical PUBLIC INFORMATION PROGRAM Open communication
with the district's students, parents, patrons and the public in
general is essential for the school district to operate
effectively. The
district will make a systematic effort to communicate with the
public using newsletters, student handbooks, local media and the
district's website. Board policies and
related documents, including current versions of district handbooks,
will be posted on the district's website. School building and district
report cards may be posted on the district website and will be
distributed to the public as determined by the superintendent or
designee. Other public
information will be available in the district’s buildings or
administrative offices for viewing by the public during the office's
normal business hours, as required by law and in accordance with
policy BDDL. The district will
utilize the local radio, newspapers and other media to publicize the
district's legal obligations as required by the Individuals with
Disabilities Education Act (IDEA) and by other applicable law. Notice of district meetings
will be made to representatives of the news media, if requested. The
superintendent or designee may adopt administrative procedures to
further the goals of this policy. * * * * * * * Note: The reader is
encouraged to review administrative procedures and/or forms for
related information in support of this policy area. Adopted:
Revised:
February 16, 2005 Cross
Refs: BDDL,
Release of Information DCB, Political
Campaigns EFB, Free and
Reduced-Cost Food Services EHB, Technology
Usage IL, Assessment
Program JO,
Student Records ______________________________________________________________________ For Office Use
Only: KB-C.1C (12/04)
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FILE: KB
Critical Legal
Refs:
§§ 160.522, 162.1120, 167.645, RSMo. 5 C.S.R.
30-4.040, 50-340.200 Individuals
with Disabilities Education Act, 20 U.S.C. §§ 1400 - 1487 34 C.F.R. Part
300 The
Rehabilitation Act of 1973, Section 504 Americans
with Disabilities Act, 42 U.S.C. §§ 12101 – 12213 Strafford
R-VI School District, Strafford, Missouri ______________________________________________________________________ For Office Use
Only: KB-C.1C (12/04)
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FILE:
KBA Critical PUBLIC'S RIGHT TO KNOW The Strafford R-VI
School District will make district records available to the public
in accordance with law.
Any person wishing to access records shall make a request to
the custodian of records during regular business hours. Anyone requesting a copy of
a public record will be charged fees for search and duplication in
accordance with Board policy on the release of public
information. Not all district records are available to the
public.
If the opportunity to inspect or copy a record is denied, the
custodian of records will provide a written statement explaining why the
request was denied in accordance with law if such an explanation is
requested. * * * * * * * Note: The reader is encouraged to check
the index located at the beginning of this section for other pertinent
policies and to review administrative procedures and/or forms for related
information. Adopted:
October 19, 2000 Revised:
September 14, 2005 Cross Refs: BDC,
Closed Meetings, Records and Votes BDDG, Minutes BDDL, Release of Information GBL, Personnel Records JO, Student Records Legal Refs: §§
160.261.9, 167.020.7, 610.010 - .028, RSMo. Family Educational Rights and Privacy Act of 1974, 20
U.S.C. § 1232g 34 C.F.R. Part 99 29 C.F.R. § 1630.14 (Medical Information of
Employees) Strafford R-VI School District, Strafford,
Missouri ______________________________________________________________________ For Office Use Only: KBA-C.1E (05/05)
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FILE: KC Basic COMMUNITY
INVOLVEMENT IN DECISION MAKING Patrons of the district are encouraged to express
ideas, concerns and comments about school programs through written
correspondence, service on citizen advisory committees and responses to
surveys authorized by the Board, in accordance with Board policies and
procedures for receiving public complaints and public participation at
Board meetings, and as otherwise authorized or required for district
participation in state and federal programs. The Board is mindful that it is accountable to the
patrons of the district and shall give substantial weight to the advice it
receives from individuals and community groups interested in the
district's schools. The district is also mindful that it
must take into account its responsibility for the welfare of the entire
district in arriving at decisions. The Board recognizes that many residents of the
district may be specially qualified to assist and advise the district
because of their training, experience or personal characteristics, and the
Board encourages them to take an active part in school affairs. The Board also recognizes that community involvement
is not only important at the district level but is often most effective at
the school level. Each school in the district will advise
patrons about any avenues for providing input unique to that school and
will encourage them to take advantage of those opportunities. * * * * * * * Note: The reader is encouraged to
review administrative procedures and/or forms for related information in
support of this policy area. Adopted: Revised: November
18, 2004 Cross Refs: AD,
School District Mission BCE, Board Committees/Advisory Committees to the
Board BDDH, Public Participation at Board Meetings BF, School Board Policy Process Strafford R-VI School District, Strafford,
Missouri ______________________________________________________________________ For Office Use Only: KC-C.1B (5/04)
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FILE: KDA Critical CUSTODIAL AND
NONCUSTODIAL PARENTS The Strafford R-VI School District Board of Education
encourages parents to be actively involved in their child’s
education.
Further, Missouri law states a preference for continuing and
meaningful contact with both parents. Therefore, in accordance with Board
policy, the district will not prohibit parents from accessing records,
attending activities or participating in conferences pertaining to their
child unless otherwise required by court order or law. Definitions Parent -- A biological or
adoptive parent, including parents who are unmarried; a guardian; or an
individual acting as a parent in the absence of the parent or
guardian. Joint Legal Custody --
Parents share decision-making rights, responsibilities and authority
relating to the health, education and welfare of the child. Joint Physical Custody --
Each parent has periods of time, not necessarily equal, during which the
child resides with or is under the care or supervision of that parent. Visitation Schedules Visitation schedules and parenting plans are
agreements between parents and are not binding on the district. The district
will release a student to either parent in accordance with Board policy
unless otherwise directed by a valid court order. Court Appearances The district discourages parents from involving
district staff in disputes over custody, visitation schedules, child
support and other such issues. Staff members must stay focused on
providing students an education. To do so, they must maintain good
relationships with both parents and should not be asked to support one (1)
parent over another. District employees will not testify or
otherwise participate in a custody dispute in their capacities as district
employees unless served with a subpoena. Often, student records can provide the
same information as the testimony of a staff member, and parents have
access to student records by law. Parents are encouraged to use records
rather than staff testimony in resolving disputes over their child. ______________________________________________________________________ For Office Use Only: KDA-C.1A (05/05)
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FILE: KDA Critical Student Records A parent will have access to all records and
information pertaining to his or her child unless that parent has been
denied custody or visitation rights. The district will provide access to all
such records unless a court order showing the denial of legal custody or
visitation is provided to the district. A court may also order that such
records not include the address of the custodial parent or child. A copy of any
court order received by the district pertaining to a student will be
forwarded to the principal of the building where the student attends. * * * * * * * Note: The reader is encouraged to check
the index located at the beginning of this section for other pertinent
policies and to review administrative procedures and/or forms for related
information. Adopted:
September 14, 2005 Revised: Cross Refs: BDC,
Closed Meetings, Records and Votes JEDB, Student Dismissal Precautions JO, Student Records Legal
Refs: §§
452.375, .376, 610.010, .021, RSMo. Family Educational Rights and Privacy Act of 1974, 20
U.S.C. § 1232g Strafford R-VI School District, Strafford,
Missouri ______________________________________________________________________ For Office Use Only: KDA-C.1A (05/05)
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FILE: KG Critical COMMUNITY USE OF SCHOOL FACILITIES As a service to the
community and in accordance with state law, the Board of Education may
allow the use of public school facilities by individuals, groups and
associations for educational, recreational, social, civic, philanthropic,
and other similar purposes as the Board deems are for the best interests
of the community. Permission to use
school facilities including but not limited to the Max Evans Gymnasium,
early childhood gym, middle school gym, and high school multipurpose room,
auditorium, football, softball and baseball fields will be granted to
community organizations and residents by the superintendent, or his or her
designee, in keeping with the policies, rules and regulations adopted by
the Board.
However, such use will not interfere in any way with the regular
programs and activities of the school district. A majority of
an organization’s members must be residents of the school district before
the organization’s application for use of school facilities will be
considered.
The organization and/or individual applying to use district
facilities will sign a contract and a Release/Indemnity Agreement. The person
whose signature appears on the application will be held responsible for
fulfilling the terms of the contract and the Release/Indemnity Agreement,
and must be a resident of the school district. The use of the new
High School Gymnasium for activities that are not school district
sponsored will be restricted to the Annual Alumni Basketball and Alumni
Volleyball games. The community may
use the track for running, jogging, and walking purposes. No motor
vehicles or instruments shall be used which could damage the track
surface. A nominal rental fee to cover operational costs
(heat, lights, etc.) and custodial service will be charged in accordance
with a schedule recommended by the superintendent and approved by the
Board.
The fee will not be charged to any school-related
organization.
The Board may consider waiving the fee for special public
programs.
Use of school equipment shall not be granted unless such equipment
is properly supervised by an employee of the district, if deemed necessary
by the building principal. The use of
playgrounds and buildings during the summer months for recreational
purposes shall be governed by the superintendent according to the Board
policies, rules and regulations. Where possible, a
certificate of insurance or hold-harmless agreement shall be provided by
the persons or organizations using school facilities. In case of an
emergency, the superintendent reserves the right to cancel, at his or her
discretion, any scheduled activity of a nonschool group. ______________________________________________________________________ For Office Use Only
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FILE: KG Critical Adopted:
Revised March 1, 2002/Revised February 21, 2006 Legal Refs:
§ 177.031, RSMo. Strafford R-VI School District ______________________________________________________________________ For Office Use Only
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FILE: KH Basic Gifts, Donations and
Bequests to the District Foundation The Board of Education encourages the community to
direct all gifts, donations or bequests to foundations created to support
the district.
Gifts, donations and bequests made to foundations are not
considered public funds, which allows the district greater flexibility in
using the funds. Further, a foundation is eligible for
grants and gifts not otherwise available to governmental entities. Gifts, Donations and
Bequests to the District All gifts, donations and bequests ("gifts") accepted
by the district will become the property of the district, to be expended
or used at the discretion of the Board of Education and in accordance with
Board policies and law for the benefit of the district as a whole. In general,
the superintendent or designee is authorized to accept gifts to the school
district, but the Board must take action to accept all contributions that
require ongoing annual service, a maintenance fee, significant personnel
time, initial or continuing financial commitments from the district or
gifts of real property. In deciding whether to accept a gift, the
superintendent, the Board or its designee will minimally consider whether
the contribution will further the goals of the district, whether it will
be used, whether it is appropriate for the school environment and whether
it will unequally distribute resources in the district. No gift will
be accepted without verification that there are no encumbrances against
the gift. All gifts accepted will be reported to the Board of
Education, publicly announced and appropriately acknowledged. The donor
will be officially thanked in the district’s name.
* * * * * * * Note: The reader is encouraged to
review administrative procedures and/or forms for related information in
support of this policy area. Adopted:
April 19, 2004
Strafford R-VI School District, Strafford,
Missouri ______________________________________________________________________ For Office Use Only
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PUBLIC SOLICITATIONS/ADVERTISING IN
DISTRICT FACILITIES It is the intent of the district to operate a
nonpublic forum and, except as allowed in this policy, advertisement is
prohibited on district property. For the purposes of this policy,
advertisement includes, but is not limited to, in-person solicitation;
signage; verbal announcements using communication equipment; pamphlets;
handouts; distribution through district technology; other distribution of
information regarding products or services available or for sale; or the
solicitation of information including, but not limited to, political
campaigning.
This policy does not prohibit speech in circumstances where it is
protected by law. General Rule The district may control the content of advertising
as allowed by law. Minimally, advertisement on district
property or at district events may not include information or materials
that: 1.
Are obscene to minors. 2.
Are libelous. 3.
Are pervasively indecent or vulgar (secondary schools) or contain
any indecent or vulgar language (elementary schools). 4.
Advertise any product or service not permitted to minors by
law. 5.
Constitute insulting or fighting words, the very expression of
which injures or harasses other people (e.g., threats of violence,
defamation of character or of a person's race, religion or ethnic
origin). 6.
Present a clear and present likelihood that, either because of
their content or their manner of distribution, they will cause a material
and substantial disruption of the proper and orderly operation and
discipline of the school or school activities or will cause the commission
of unlawful acts or the violation of lawful school procedures. District-Sponsored Advertisement This policy is not intended to limit the use of
district resources or forums by district personnel to distribute
district-sponsored information or advertisements.
District-sponsored groups may distribute advertisement to employees
and students as determined appropriate by the superintendent or designee
and school principal. Materials from extracurricular
organizations or professional groups created by the district are
considered district sponsored. ______________________________________________________________________ For Office Use Only: KI-C.1D (5/07)
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1 FILE: KI Critical Groups Affiliated with the District The district may allow groups affiliated with the
district to advertise on district property in the same manner and to the
same extent that district-sponsored groups are allowed to advertise. For the
purpose of this policy, a group is affiliated with the district if it is
recognized by the Board and 1) working collaboratively with the district,
such as a business partner, or 2) is a group that is created solely to
work with the district, its staff, students and parents and to raise funds
for district activities such as parent-teacher associations or booster
clubs. Curriculum-Related Advertisement District staff may use resources with reasonable
advertising content when such resources are consistent with and related to
the district's curriculum and compliant with the district's wellness
policy and procedures. District staff may distribute
advertisements regarding programs, events, contests and other activities
that are not sponsored by the district when those events are consistent
with and related to the district's curriculum. District
staff may invite companies, organizations or individuals to advertise
during school hours or school events if the school principal determines
that the information provided is consistent with and related to the
district's curriculum. Distribution Directly to Students Only curriculum-related advertisement,
district-sponsored advertisement and advertisement by groups affiliated
with the district may be distributed directly to students by placing the
item in the student's backpack, folder or other conveyance; handing the
material to students; placing the material at the student's assigned
place; or instructing the student to pick up material at a designated
location.
Placing items in a designated location where they are available to
students is not direct distribution if students are not instructed to pick
up the materials. Distribution to Staff The district's intercampus mail, staff mailboxes and
district e-mail are reserved for communication between employees regarding
district business or for distribution of district-sponsored advertisement
or advertisement from groups affiliated with the district. Advertising from any other person or group will be
made available to staff by placement in staff work areas or on designated
bulletin boards not easily accessible to students. Such
advertising must be provided first to the school principal and must
clearly state that the district does not sponsor or endorse the
information.
School principals may establish uniform rules about the length of
time an advertisement will be available and may limit the number of
advertisements available at one (1) time. ______________________________________________________________________ For Office Use Only: KI-C.1D (5/07)
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2 FILE: KI Critical Distribution by Students Students may distribute district-sponsored
advertisements on district property during noninstructional time as
allowed by the school principal and group sponsor. Students may
distribute noncurricular student publications and other advertisements not
sponsored by the district during noninstructional time only in accordance
with Board policy IGDBA. Distribution by Student-Initiated Noncurricular
Groups Student-initiated noncurricular groups that meet in
district facilities shall have the same access to district communication
tools and media, including publications, websites and intercom, and are
subject to the same provisions on the distribution and content of
materials as district-sponsored noncurricular groups. The district
may require these groups to clearly state on any advertisement or
information that the group is not sponsored by the district. Advertisement in Designated Locations School principals may designate a bulletin board,
table or other specific location where information regarding nonprofit
community events targeting students and parents may be posted or otherwise
advertised.
All groups fitting this description will be allowed to submit
advertising to be placed at the designated location. Such
advertising must be provided to the school principal first and must
clearly state that the district does not sponsor or endorse the
information.
School principals may establish uniform rules about the length of
time an advertisement will be available and may limit the number of
advertisements available at one (1) time. Distribution at District Events Only district-sponsored advertisement and
advertisement from groups affiliated with the district may be distributed
at district events, unless the district sells advertisement opportunities
as described below. Groups Using District
Facilities Boy Scouts, Girl Scouts and other Title 36 youth
groups and their official affiliates who meet in district facilities
pursuant to the Board's policy on use of facilities may distribute
advertising during any meeting, activity or event held in accordance with
that policy and applicable procedures but otherwise have no greater
ability to advertise or distribute information in schools than groups not
using district facilities. ______________________________________________________________________ For Office Use Only: KI-C.1D (5/07)
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3 FILE: KI Critical The district may accept or solicit advertising for
use on the district's website and in gymnasiums, athletic fields and other
facilities primarily used for extracurricular activities. Any such
advertising will be limited to the name, address, phone number, Internet
address and logo of the advertiser. The district may accept or solicit advertising on
extracurricular activity schedules, programs, newspapers, yearbooks or
other district-sponsored publications at the discretion of the principal
of the school involved. Advertising generally will be limited
to the name, address, phone number, Internet address and logo of the
advertiser except that publications may also provide the advertiser with a
selection of greetings, phrases or graphics that can be included if the
advertiser so chooses. Student publications and the advertising in those
publications are district-sponsored speech subject to editorial control
over content in accordance with law. All such advertising must be compliant with the
district's wellness policy and procedures. Collecting, Disclosing or Using Information for
Marketing In general, the district will not collect, disclose
or use personal information from students for the purpose of marketing or
selling that information or otherwise providing that information to others
for that purpose unless required by law. For the purposes of this policy,
"personal information" means individually identifiable information,
including a student's or parent's first and last name, a home or other
physical address, a telephone number and Social Security number. In the rare case where the district may collect or
disclose students' personal information or allow another group or entity
to collect or disclose students' personal information for the purpose of
marketing or selling that information, the district will directly notify
the parents/guardians in accordance with law at least annually at the
beginning of the school year of the specific or approximate dates when
such information will be collected. Parents/Guardians, upon request, may
inspect any instrument used to collect personal information for the
purpose of marketing or selling that information before the instrument is
administered or distributed to a student. All parents/guardians and students of
appropriate age may decline to provide the information requested. This portion of the policy does not apply to the
collection, disclosure or use of personal information collected from
students for the exclusive purpose of developing, evaluating or providing
educational products or services for or to students or educational
institutions, to the extent allowed by law and Board policy.
* * * * * * * ______________________________________________________________________ For Office Use Only: KI-C.1D (5/07) Page 4 FILE: KI Critical
Adopted:
May 16, 2001 Revised:
November 21, 2002/May 15, 2008 Cross Refs: ADF,
District Wellness Program DCB, Political Campaigns GBCB, Staff Conduct IGBC, Parent/Family Involvement in Instructional and
Other Programs IGDA, Student-Initiated Group Use of District
Facilities IGDBA, Distribution of Noncurricular Student
Publications JHDA, Surveying, Analyzing or Evaluating Students JO, Student Records Legal Refs: |