Notice Regarding Special Education Records

SPED Notice


In accordance with the state and federal regulations implementing the Individuals with Disabilities Education Act (IDEA), this is to inform former students of our intent to destroy personally identifiable information related to special education services maintained by Strafford R-VI School District. 

Records older than three (3) years* and no longer needed to provide education services will be destroyed on August 1, 2022.

Records to be destroyed are as follows: 

  • Individualized Education Programs (IEPs) 

  • Evaluation Reports 

  • Test Protocols (Available for inspection only; no copy will be provided) 

  • Notifications of Meetings 

  • Notices of Action 

  • Review of Existing Data Summaries 

  • All other personally identifiable information within the Special Education file* 


Please be advised that these records may be needed by a student or parent(s) for social security benefits or other purposes. If you wish to acquire this information for your personal records, you need to notify us upon receipt of this notice and before the destruction date. 

*Strafford R-VI School District is required to maintain records for a minimum of three (3) years from the date the child no longer received special education and related services, this is typically after graduation. If a student transfers to another district, records are sent to the transferring district. 

The district may maintain a permanent record, without time limitation, of a student's name, address and phone number, his/her grades, attendance record, classes attended, grade level completed, and year completed. 

In order to obtain your records or for more information, please contact the Strafford R-VI School District Special Education Office via phone 417-736-7000 or by mail at 201 W. McCabe, Strafford, MO 65757


Dr. April Phillips

Special Education Director 


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